Important Links

Garion’s AGM Guide

UBCDS Internal Discussion

CUSID

DSC_5013

 


President

Current: Garion

Main Responsibilities

  • Determining Exec Policy
    • Organizing and chairing Exec Meetings
      • President decides the Agenda, leads the discussion, and proposes the vast majority of policies
      • Many decisions are de facto made by the President
      • Strong background of knowledge and willingness to learn on all Debate policies is essential
    • Ensuring constitutional compliance
      • Most members of Exec are unaware of the rules in the governing documents, and the President is relied upon to ensure compliance
  • Managing Exec
    • Co-ordinating Exec Members
      • Need to be able to develop positive relationships and foster co-operation between vastly different personalities.
    • Assigning any duties which are unclear to Exec Members
      • Many Exec members are new, and many roles overlap (unavoidably); being able to distinguish positions and delegate authority is key.
      • Resolving disputes between Exec Members
    • Enforcing performance of duties by Executive Members
      • University students are lazy, and have many competing demands for their time; effective reminders and incentives are essential
    • Assuming any duties which others are incapable of performing
      • Many jobs are important to regular club function, and sometimes no one will be available. In those instances, the President may need to sacrifice their own schedule to ensure it happens
  • Liaising with AMS, UBC, and all committees

Skills needed:

  • Organization
  • Professionalism
  • Knowledge of Debate Policy
  • Leadership

 


 

VP Internal

Current: Caroline

 

Main Responsibilities

  • Running meetings
    • Announcements (10-15mins):
      • Stay up-to-date on all happenings and present them to the club in fun hypey way
      • Have all important details (dates, links – create bit.lys lol)
    • Organizing practice round pairings
      • Set up system of online sign-ups
      • Do the pairings during the training session (with general idea of who’s been debating with whom, rotating pro-amming, etc)
  • Planning socials
    • Reach out to people (esp. novices) and make them feel welcome to the club by inviting them to dinner after rounds, and to socials
      • Be cognizant of diversity, and the people may otherwise see higher barriers to entering the club
    • Make sure socials are fun and inclusive (ie. not focused on alcohol!) – crowdsource ideas
    • Hype the socials up! Through meetings, and messaging people individually
    • Planning women’s socials = a plus
  • Organizing other internal events (eg. clubs days, etc)
  • Keep track of membership (who’s paid, who’s signed up in the AMS platform, etc)

Skills needed:

  • Organized (there are so many logistics in event planning/recruitment!)
  • Personable and social and fun~*~*~ (proactive in reaching out to people you don’t know) – you’re the face of the club!

 


VP External

Current: Dena

Main Responsibilities

  • Update exec calendar on the timeline for tournaments/application times/appeals times.
    • Be on the lookout for new tournaments that you can ask the executive to fund.
  • Open and close applications for tournaments.
    • Post the details of the tournament on the facebook page and remind the VPI to announce it at meetings.
  • Create selections and appeals committees for tournament selections (a different one for each tournament).
    • Ask 3 people to be part of the selections committee (making it as inclusive as possible)
    • Have the executive vote on whether they approve on the committee.
    • Send the selections committee the list of applicants for each tournament with instructions, making sure that no one applying has exceeded their funding allowance.
  • After selections and appeals period passes create a group message on facebook with those selected for tournaments and ask them to email you to confirm or deny funding (repeatedly ask them to do so if they don’t).
  • Register teams for tournaments.
    • Ask for and arrange billeting details and keep up to date on registration timeline.
  • Make hotel arrangements and arrange transportation whenever necessary.
  • Speak to the French department and go to meetings to secure French funding for French Nationals in Montreal.
    • Hold tryouts for French Nationals in addition to regular tournament arrangements.
  • Updating the Points system after every tournament and posting them every once in a  while on the group so that people can check to make sure there are no mistakes.

 

Skills needed:

  • Organizational Skills (if you forget to register or fill something out on time you are on the hook for money as well as ruining other people’s tournament experience).
  • Persistence (a large part of this job is reminding people to confirm their attendance to tournaments and begging people to be on selections committees)
  • Good communication skills over email (reaching out to schools, asking for billeting and asking for more teams can be a tricky business, you should be good with that kind of thing)

 


VP Finance

Current: Lewis

 

Main Responsibilities

  • Work with the president to draft the UBCDS annual budget at the beginning of the fiscal year
    • Estimate annual costs for the club budget
    • Ie. Flight cost for tournaments
  • Being the point of reference in regard to the club’s financial status
    • Establishing appropriate revenue and expense accounts within the AMS office
    • Ensuring that tournament hosting and club expenses are maintained at appropriate levels and in-line with the club budget
    • Recording costs and revenues to ensure compliance with budget
  • Providing reimbursements for club and tournament expenses in a timely and well documented manner
    • Regular visits to the AMS office to submit deposits/reimbursements along with relevant receipts and documentation
  • Applying for Campus Clubs and Culture Referendum funding on Clubs HQ
    • Submit thorough breakdown of potential costs that may be incurred throughout the year to receive our referendum funding
      • Ie. detailed descriptions of tournaments/events the club is hosting or relevant equipment purchases

 

Skills needed:

  • Organizational abilities (keep track of receipts and invoices for submission)
  • Accountability and integrity (will be in direct contact with large sums of member and club funds)
  • Understanding of basic accounting/budgeting (AMS and UBCDS materials are not particularly complex, but one should know what the difference between revenue, and expense accounts and how to read income statements)

 


VP Marketing

Current: Linda

 

Main Responsibilities

  • Design
    • Posters/misc print materials such as bookmarks
    • Facebook event graphics
  • Social Media
    • Post results following tournaments (photos of the winners, group photos of participants)
    • Event promotion (Coordinate with Chair of Debates)
      • Create Facebook Events
      • Promote Facebook Events (coordinate cover photo changes)
  • Website 
    • Coordinating with a WebMaster on website pages to be created or maintained
  • Coordination for marketing campaigns
    • Organize groups of volunteers to distribute posters around campus (2x a year)
    • Organize classroom announcements to promote debate meeting attendance
    • Book photographers for major events
  • Corporate Relations Committee
    • Plan task calendar for the year
    • Distribute committee work
    • Organize and run committee meetings on a regular basis (this year was monthly in first semester and bi-weekly in second semester)

Skills needed:

  • Design (if you’re willing to learn Linda is willing to train you on this)
  • Organization & Planning skills: Projects need to be coordinated with different groups which means tasks need to be broken down and delegated. 
  • Persistence (coordinating with different groups means lots of reminders and going through the process of recruiting more help when needed)

 


 

Training Director

Current: Grant

 

Main Responsibilities:

  • Resources
    • These resources are somewhat established already, but could always be flushed out more. Existing resources include a motion bank, a glossary and basic debate rules. Potentially synthesizing past and ongoing training sessions into a coherent whole would be valuable.
  • Setting motions for meeting & running them by equity
    • Fairly straightforward – you should set a diversity of motions along a range of criteria (difficulty, topic, etc.)
    • You are responsible for communicating to debaters the ways in which they should engage with a topic respectively (after discussing with equity)
  • Doing training sessions
    • These are 20-30 minute long sessions which can take a couple of different forms
      • Lectures – These will generally either be strategy or content sessions, such as “Front Half Debating” or “Economics”
      • Rounds – These will be debriefing a high quality round and discussing what worked and didn’t work
      • Drills – breaking out a specific component of debate to focus upon
    • It is important to engage the audience when you do drills, both to generate interest and make sure you are addressing the relevant material
    • Preparing for debate sessions takes work. Especially when approaching a lecture, you are not only pulling from your own personal experience (although that is expected to supplement the other material). Instead, you are doing secondary research (past training sessions, Monash debate resources, talking with others, etc.) to help develop your session. You aren’t expected to know everything, but you can help ensure you cover a broad range of topics by doing this supplementary research.
  • Club Engagement
    • Training is one of the more visible roles in the club – so you should be talking with people at meetings and make yourself approachable
    • You should also solicit feedback as to how you are performing and how you can improve

 

Skills needed:

  • Organization – you have twice weekly responsibilities
  • Planning – you need to coordinate and plan your sessions ahead of time and find people to give guest sessions
  • Friendly – you have a face to face role with other people
  • Experience – you should both be able to read and interpret other people’s debate work and contribute your own thoughts on it
  • Generally good teaching – this means not only having a deep fluency with a topic and thus being able to explain it, but also being self critical and reflecting on what is working and isn’t working

 


Chair of Debates

Current: Zeynep

 

Main Responsibilities:

  • On campus events
    • Basically running any sort of event that is open to the public, examples include Masters of Debate, any show debates, or moderating the elections.
    • You can do whatever event you think could broaden our outreach
    • I highly suggest collaborating with different groups! People love debate they just don’t really know about us is what I found out.
  • Opening/Closing of the House
    • Pretty straightforward, I made a guide on how to organize them.
    • Basically these are events to welcome debaters and then celebrate the end of the year.

 

Skills needed:

  • Planning – this is basically your entire job. Having experience planning events would be good but it’s very important that you have some skills in running events.
  • Connections – this isn’t really needed but an asset if you are part of another club or know someone who would want to collaborate with us this is the perfect position for you!
  • Ideas – We really need to broaden our reach and show Debates honestly don’t cut it anymore. So it’s important to have new creative ideas.
  • Organization – Things get hectic, making sure you’re organized and know when something is happening or when you need to get something done by is extremely important especially when you’re working with other groups.
  • Time management – This position can be a lot of work. It is so much fun but that’s dependant on you being able to manage your time and spread things out so that things get done without burning you to the ground. That being said there will be weeks where debate events might be taking over your life (ie AMS/GSS elections debate week) and sometimes all the things happen at the same time and you have no control. The rest of your team will have your back most of the time but make sure you can handle some stress.
    • THIS ROLE IS SO MUCH FUN AND IT’S NOT AS SCARY AS THIS MIGHT MAKE IT SOUND, I PROMISE.

 


Communications Director

Current: Masao

Main Responsibilities

  • Taking minutes; they need to be taken in a way which is easy for everyone to understand
  • Sending the newsletter; they should be rich, and feature a number of ongoing events
  • Minor communications should periodically be sent in conjunction with emails over social media
  • Responding to queries directed at the Debate Society; one should learn when to distinguish between queries you can resolve at your discretion and ones you refer to a specific exec member or to the rest of executive
  • Producing assorted announcements, materials in coordination with Marketing
  • Administering and organizing the various executive Google Drives, tournament folders, debate social media platforms, and email accounts
  • Maintaining use of CUSIDnet for archival purposes; CUSIDnet being the old online forum where debate-related policy was discussed. It is slowly being scrapped as it is obsolete, but must be accessible in order to view historical decisions and documents.

Skills needed:

  • Strong writing and photography skills
  • Punctuality
  • Professionalism— especially when tasked with meeting interested individuals in person, this is tantamount

 


First Year Rep

Current: Matthew

Main Responsibilities

  • Acting as the bridge between the novices and the Executive-> basically at meeetings, expect that that executive will ask you about how the novices are feeling, how to make things for the novices better, etc
  • Organizing activities: Novice socials, novice trainings, and so on.
  • Catering to nov needs: when novices need partners for tournaments, don’t know what to do, etc, responsibility falls on to you to sort that out

Skills needed:

  • Communication: Basically 99% of your work is talking to Novs and making sure they are liking debate and relaying their concerns to the rest of the executive